We will keep you informed of our progress during the transition period and alert you to any problems encountered during that time.

Our account representatives know the entire financial picture of a property, unlike companies that are departmentalized. The account representatives can provide prompt responses to all requests for information about paid and unpaid invoices, residents’ status and history, account and investment balances, payroll and other components of the financial report.

Matthew Adam Properties conducts a comprehensive analysis of the financial support services required to achieve the maximum revenues for your property from the start of each management assignment. Specific goals are set for each area of service, once our analysis is complete.

Senior-level financial specialists review maintenance billing, direct payments and check issuance, while serving as another level of scrutiny related to all accounting functions for your property.

The annual budget sets the financial and operational plan for a property. Comprehensive budget preparation requires a full understanding of required capital improvements, price fluctuations, contract expirations and a myriad of other factors. Our financial staff works with your account representative and the board treasurer to develop a budget that meets the operational goals of the board while keeping a long-term perspective for future improvements. Budget adherence is vital. We carefully monitor your building’s budget throughout the year and report budget variances when they arise.

Our comprehensive monthly financial reports are notable. The reports are easy-to-understand and include comparisons of current and year-to-date expenditures and revenues against the budget lines. The reports also contain a statement of collections and disbursements, copies of paid bills and a list of payables. Disbursements are listed by date, check number and invoice. A payroll register is also included along with a cash journal. We also show the status of shareholder or unit-owner accounts. Interim status reports can be provided as needed.

Matthew Adam Properties collects all monthly charges in the first week of each month, or as they become due. When payments are in arrears, we follow the board’s policies on collections. We also work with the board to see if improvements can be made in the system to increase collection promptness and reduce legal disputes.